How to write a Simple Covering Letter and Its Importance
We all might have come across the word covering letter at least once during our life. I hope when we hear it for the first time it can confuse us. So with this article I would like to give a brief idea about a simple covering letter and its format. Covering letter is a normal letter attached to very important documents like your resume (CV/ bio data) for a particular job or for a tender advertised, etc.….
Why Covering Letter is Very Important:
- While sending important documents like resume, tender forms, price list etc.… there will be many applicants and it can be for various posts or departments in a same company. So if a proper covering letter is kept along with the document, it helps the receiver to identify the purpose and categorise easily.
- Easy identification of people.
- Easy documentation
- Prioritise the importance
- Time saving
- Easy recovery of desired document
Points to be Noted While Writing a Covering Letter / Best Tips for Writing a Cover Letter :
Following points can be very useful to draft a good covering letter for any purpose
- Address the person to whom we are writing clearly
- Keep a very brief description about sender ( 2 or 3 lines) in first or second paragraph
- Just mention clearly why he/ she writing this letter
- Do not write any lengthy paragraphs as reader is not interested in covering letter. Our covering letter should give a short insight or highlight about the document attached.
- Ultimate aim of covering letter should be: “reader or addressee should get a very brief idea about us and he/ she should feel to open the document (Resume or tender etc.…) attached.
- Do not copy paste the data’s given in attached document
- Do not forget to attach the relevant documents like your resume or tender documents etc.. for which you are writing even the covering letter.
How to Write a Simple Cover Letter That Gets You the Job
To make it very clear, I am giving a sample format of a very simple Covering letter used attached with a job resume. Readers may take input from this simple sample covering letter and make appropriate changes where ever required if using the same.
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SAMPLE COVERING LETTER FOR A JOB RESUME
To
Mr. Akshay Kumar
HR- Manager
ABC Structures
Pune
This is with reference to your advertisement in Naukari.com (Ad no: 345ghd/20) dated 20th September 2017 seeking experienced Engineers for the post of Structural Engineers and I would like to apply for the same.
Myself Mr. Shyam Kumar working with Satellite Engineering, Pune as Project Engineer from 2015 onwards after completing my B Tech ( Civil Engineering) from NIT – Calicut in 2014.
I have attached my detailed resume for your kind perusal along with this mail.
Thanking you,
Shyam Kumar
Project Engineer| Mob: 0980001234
Satellite Engineering, Pune